Effective Date: September 10, 2026

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At The Chapel Inc., we value your privacy and are committed to protecting the personal information entrusted to us.

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This Privacy Policy explains how we may collect, use, share, and safeguard information when you visit our website, submit a form, register for an event or program, make a payment or donation, participate in the Legacy Institute Homeschool Co-Op, or otherwise interact with The Chapel and its programs.

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Information We Collect

Depending on how you interact with our website, ministries, programs, or services, we may collect information such as:

• Name

• Email address

• Phone number

• Mailing or billing address

• Registration or enrollment information

• Information submitted through contact forms, prayer requests, volunteer forms, or ministry forms

• Event and program participation information

• Parent or guardian information

• Information about children or students when necessary for participation in programs such as the Legacy Institute Homeschool Co-Op

• Emergency contact information

• Information necessary to administer programs, activities, or registrations

• Payment or donation information

• Communications you choose to send to us

• Website usage information, such as browser, device, cookies, and analytics data

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Payment information may be processed through secure third-party payment providers. The Chapel does not directly store complete credit or debit card numbers on its website servers.

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Certain programs may request additional information when reasonably necessary for registration, participation, communication, safety, or administration.

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How We Use Your Information

We may use information collected through our website and programs to:

• Process donations, registrations, and other payments

• Register individuals or families for events, ministries, groups, and programs

• Administer the Legacy Institute Homeschool Co-Op and other Chapel programs

• Communicate important information about registrations, schedules, events, classes, ministries, or program changes

• Respond to questions, prayer requests, contact forms, or requests for assistance

• Coordinate volunteers and ministry participation

• Maintain appropriate program, enrollment, attendance, or participation records

• Contact parents, guardians, or emergency contacts when necessary

• Provide receipts, confirmations, or other transaction-related communications

• Improve our website, ministries, programs, and services

• Maintain website security and prevent fraud or misuse

• Comply with applicable legal, financial, accounting, or administrative requirements

• Send church, ministry, event, or program updates when you have requested or agreed to receive them

We strive to collect only information reasonably necessary for the purpose for which it is requested.

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Cookies & Website Analytics

Our website may use cookies, analytics tools, and similar technologies to:

• Understand how visitors use our website

• Improve website performance and usability

• Remember certain visitor preferences

• Help maintain website security

• Identify technical problems

• Support fraud and abuse prevention

You may be able to control or disable cookies through your browser settings.

Disabling certain cookies may affect the functionality of some portions of the website.

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Sharing of Information

The Chapel does not sell or rent your personal information.

We may share limited information when reasonably necessary with trusted third parties that help us operate our website, programs, ministries, or services, including:

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• Payment processors

• Website hosting and technology providers

• Registration and church-management platforms

• Church Center and related ministry-management services

• Email or communication providers

• Vendors or service providers assisting with a specific event or program

• Program administrators, instructors, staff members, or authorized volunteers when information is reasonably necessary for their responsibilities

• Legal or governmental authorities when disclosure is required by law or reasonably necessary to protect legal rights or safety

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Third-party services may maintain their own privacy policies and security practices. Information provided directly to those services may also be governed by their respective policies.

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Data Protection

We take reasonable administrative, technical, and organizational measures to protect personal information entrusted to us.

These measures may include:

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• Secure website connections and encryption

• Secure third-party payment processing

• Access restrictions for personal or sensitive information

• Limiting information access to individuals who reasonably need it for ministry or program responsibilities

• Using trusted website, registration, and communication platforms

• Appropriate handling procedures for information collected through programs and activities

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Although we take reasonable steps to safeguard information, no website, electronic transmission, or data-storage system can be guaranteed to be completely secure.

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Children and Student Information

The Chapel and certain Chapel programs, including the Legacy Institute Homeschool Co-Op, serve children, students, and families.

We may therefore collect limited personal information about a child or student when that information is reasonably necessary for registration, participation, communication, recordkeeping, safety, or administration of a ministry, event, class, or program.

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Whenever appropriate, information regarding minors should be submitted by or with the involvement of a parent or legal guardian.

Information collected about children or students may include:

• Name

• Age or grade level

• Parent or guardian contact information

• Emergency contact information

• Enrollment or participation information

• Attendance or program records

• Information reasonably necessary for the child's participation, supervision, safety, or accommodation

We do not knowingly use children's personal information for commercial advertising or sell children's personal information.

Parents or legal guardians may contact The Chapel regarding personal information associated with their child and may request correction or deletion when appropriate and subject to applicable record-retention requirements.

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Photos, Video, and Ministry Media

The Chapel regularly uses photography, video, livestreaming, and other media as part of its ministry activities.

Public church services, events, activities, programs, and gatherings may occasionally be photographed, recorded, livestreamed, or otherwise documented.

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When additional consent or a media release is appropriate for a specific program or activity—particularly programs involving minors—The Chapel or the applicable program may provide separate forms, notices, releases, or participation requirements.

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Your Choices and Requests

Depending on the information involved and applicable requirements, you may contact us to:

• Request access to personal information you have provided

• Correct inaccurate or outdated information

• Request deletion of certain personal information

• Update your contact preferences

• Opt out of non-essential promotional or informational communications

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Some information may need to be retained for legitimate purposes, including:

• Financial and accounting records

• Donation records

• Registration or enrollment records

• Safety or incident documentation

• Legal compliance

• Program administration

• Other legitimate ministry or organizational recordkeeping needs

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Opting out of general communications will not necessarily prevent us from sending communications that are necessary for an event, program, registration, payment, or other service in which you are participating.

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Third-Party Websites and Services

Our website may contain links to external websites, applications, social media platforms, registration systems, giving platforms, Church Center, or other third-party services.

These services operate independently and may collect information according to their own privacy policies.

The Chapel is not responsible for the privacy practices, security, or content of third-party websites or services.

We encourage you to review the privacy policies of services you choose to use.

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Data Retention

We may retain personal information for as long as reasonably necessary to:

• Provide the ministry, program, or service for which the information was collected

• Maintain appropriate church or program records

• Meet financial and accounting requirements

• Fulfill legal obligations

• Protect the rights and safety of The Chapel, program participants, and others

Information that is no longer reasonably necessary may be deleted, anonymized, or securely disposed of when appropriate.

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Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our ministries, programs, website, technology, information practices, or applicable legal requirements.

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Any updates will be posted on this page with a revised Effective Date.

We encourage visitors to review this policy periodically.

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Contact Us

If you have questions about this Privacy Policy, would like to update information you have provided, or have concerns about how your information is handled, please contact us:

 

📧 Email: connect@chapelministry.com
📞 Phone: (304) 577-6777

📍 The Chapel
102 Chapman Ave.
Spencer, WV 25276